Quotation Generator
Create a professional quotation online for free. Add line items and download as Word document.
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What is a Quotation?
A quotation, also known as a quote or price quote, is a formal document that specifies the cost of goods or services before a buyer commits to a purchase. Quotations provide potential customers with a clear breakdown of prices, enabling them to compare offerings and make informed purchasing decisions. Unlike estimates, quotations are typically fixed-price commitments that remain valid for a specified period. A professional quotation includes your business details, the client's information, a detailed breakdown of products or services with individual prices, quantities, applicable taxes, total cost, validity period, and terms and conditions. Clear and detailed quotations reduce the risk of disputes and set proper expectations from the outset. Using a quotation generator helps you create consistent, professional quotes quickly, allowing you to respond to enquiries promptly and increase your chances of winning business.
Frequently Asked Questions
What is the difference between a quotation and an estimate?
A quotation is a fixed price that the seller commits to for a specified period, while an estimate is an approximate cost that may change as work progresses. Quotations are more formal and binding, whereas estimates provide a general idea of cost. Use quotes for well-defined projects and estimates when scope may vary.
How long should a quotation remain valid?
Most quotations are valid for 30 days, though this can vary by industry and the nature of the goods or services. For materials subject to price fluctuations, shorter validity periods of 7 to 14 days may be appropriate. Always clearly state the validity period on your quotation.
Can a quotation be changed after it is sent?
A quotation can be revised before the client accepts it, though this may affect your credibility. If costs have genuinely changed, provide a new quotation with an explanation. Once a quotation is accepted, it generally becomes a binding agreement and changes would need to be negotiated with the client.